Roleplay Scenario
Scenario Overview
You're facilitating a meeting to discuss a new proposal that has sparked a lot of debate among stakeholders. Some are excited about the potential benefits, while others have real concerns. Your job is to guide the discussion, making sure everyone gets a chance to speak and that the group moves towards a resolution.
Roles & Setup
Role A – Facilitator (You)
You’re leading the meeting.
Your goal: Stay neutral, encourage balanced participation, and help the group reach a decision or next steps.
Role B – Supportive Stakeholder
You see a lot of potential in the proposal.
Your goal: Share the benefits clearly and engage constructively with any concerns.
Role C – Skeptical Stakeholder
You have some doubts about the proposal's risks.
Your goal: Express concerns respectfully and stay open to discussion.
Role D – Neutral Observer (Optional)
You’re mainly here to listen and offer feedback.
Your goal: Provide insights when needed and help clarify points.
Suggested Openers
Facilitator:
- “Thanks for joining, everyone. We’re here to talk about [Proposal Name]. Let’s make sure everyone’s voice is heard and see where we can find common ground.”
- “Let’s keep it respectful and focus on the ideas. We’re aiming for a constructive discussion.”
Supportive Stakeholder:
- “I think this proposal could really boost [Benefit]. I’m eager to address any concerns and see how we can make it work.”
- “I believe the benefits outweigh the risks, and with the right measures, it could be very successful.”
Skeptical Stakeholder:
- “I’m worried about the possible downsides, especially [Risk]. I’d like to know more about how these will be managed.”
- “This proposal might cause issues with [Concern]. I’m open to discussing it, but I need more clarity on some points.”
Neutral Observer:
- “I’m here to listen and provide feedback. I might have some questions as we go.”
- “I’m curious about how this proposal fits with our overall goals.”
Sample Roleplay in Action
Facilitator:
“Thanks for being here. We need to talk about the new proposal on the table. Let’s make sure everyone gets to share their thoughts. [Supportive Stakeholder], could you start us off with the main benefits?”
Supportive Stakeholder:
“Sure. The proposal could really improve our efficiency in [Area], leading to [Positive Outcome]. I know there are concerns, but I think with careful planning, we can address them.”
Skeptical Stakeholder:
“Thanks for explaining. My big concern is [Risk]. It’s important to understand how this could affect us and what plans we have to deal with it.”
Facilitator:
“Good point. Let’s dig into that risk. [Supportive Stakeholder], how do you propose we handle these concerns?”
Supportive Stakeholder:
“I suggest we put [Safeguard] in place to reduce the risk. We can also keep a close watch and adapt as necessary.”
Neutral Observer:
“I think we should look at how this fits into our strategic goals. Can someone expand on that?”
Facilitator:
“Great question. Let’s talk about how this proposal lines up with our bigger picture goals. Any thoughts on this?”
Supportive Stakeholder:
“I think it aligns with our goal to [Strategic Goal]. If we’re cautious, this could help us get there.”
Facilitator:
“To wrap up, we've talked about the benefits, concerns, and strategic fit. Any last thoughts before we conclude?”
Skeptical Stakeholder:
“I appreciate the discussion. I still have some reservations, but I’m open to looking at more data.”
Facilitator:
“Thanks, everyone, for your input. Let’s gather more data and continue this discussion to reach a consensus.”
Post-Scenario Tools
Curveball Mode (Optional)
Introduce one of these challenges mid-discussion to test adaptability:
- A new stakeholder with a strong opinion joins late
- Tensions rise between stakeholders during the debate
- An unexpected data point challenges the proposal’s premise
Reflection Checklist
As the Facilitator:
- Did you maintain neutrality and ensure balanced participation?
- Did you guide the conversation toward a constructive outcome?
- Did you manage any tensions effectively?
As a Participant:
- Did you present your perspective clearly and respectfully?
- Did you listen actively and consider opposing views?
- Did you contribute to a productive dialogue?
Common Mistakes to Avoid
- Allowing one voice to dominate the discussion
- Failing to address rising tensions or conflicts
- Not summarizing or clarifying key points during the meeting
Pro Tip
Facilitation is about guiding the flow of conversation while remaining neutral. Encourage diverse perspectives and focus on building consensus around shared goals.